Council Addresses and Contacts

THE SOUTH AFRICAN VETERINARIAN AND CONTINUED PROFESSIONAL DEVELOPMENT


People opt for a career in veterinary science for many reasons. It has been said on occasion, that veterinarians subscribe to a unique order of people. Such is the zeal for their profession that most veterinarians are reluctant to retire from it! Most of us would probably concur that our profession is one characterised and challenged by variety. The intellectual capabilities and enterprising spirit of most veterinarians are tested on an almost daily basis. Thus the chief aim of CPD is to sharpen the veterinarians' mind and to intellectually empower him/her to successfully cope with these daily challenges. The term continued veterinary education in time was replaced with continued professional development since the latter more clearly embraces the commitment of the profession. Knowledge not only empowers but results in confidence, satisfaction and pride in the daily fulfilment of our tasks.

A number of people within the ranks of the South African Veterinary Council and the South African Veterinary Association spent many hours in finalising CPD. Towards the final stages of the process, the SAVC tasked its Accreditation Committee to finalize the process. Thanks are therefore due to its members for the preparation of this hopefully user-friendly document which strives to facilitate and encourage the process of regulated continuing professional development.

Professor S S van den Berg, President S A Veterinary Council, June 2006

 


 

1. INTRODUCTION

Continued professional development (CPD) probably comes as a natural activity for most veterinarians: they read up about their cases, they consult colleagues; they regularly attend meetings with educational opportunities and try their best to stay abreast with the latest developments within their spheres of activity. Staying informed, however, necessitates hard work and dedication and there is no doubt that some professionals are simply not putting in enough effort to keep up with ongoing changes in veterinary science. Regulating CPD is thus an attempt to ensure that all veterinary professionals in South Africa are making a reasonable attempt to keep up with contemporary veterinary science, provide services in line with the latest technology and procedures and thus continuously improving the image of the profession.

After Council completed the initial groundwork, a special subcommittee, the CPD Accreditation Committee, was established to drive the whole system of CPD. The CPD Accreditation Committee was tasked amongst others to refine Council's policy regards CPD, to refine the guidelines and regulations, to accredit applications for accreditation and to set in motion the process of logging CPD points. The CPD Accreditation Committee has also been empowered to appoint veterinary professionals on an ad hoc basis to assist the committee in its endeavours.

2. FREQUENTLY ASKED QUESTIONS

What is new about CPD? The only facet that should be new to the veterinary fraternity in South Africa is that guidelines regulating CPD have now been promulgated and that the time/effort a veterinarian has to spend on professional development has been specified. It is important to note that continuing education HAS ALWAYS been a requirement albeit without guidelines as to how the profession had to obtain it. CPD was and is part of Rule 4 of Rules Relating to the Practicing of Veterinary Professions in which it is stated that a veterinarian should always render a service based on the latest scientific knowledge.

Why did the South African Veterinary Council propose the promulgation of regulations to regulate professional development? The South African Veterinary Council has, amongst others, been mandated to ensure that the service of veterinarians to the public is and remains of the highest possible standard. Since there is an ongoing increase in knowledge and understanding of just about every facet of veterinary science, one of the best ways to ensure that veterinarians remain au fait with the latest developments in their field of interest or field of speciality is to actively encourage and monitor CPD. Council has promulgated the regulations in full realisation of the fact that the success of the scheme depends to a very large extent on the co-operation and integrity of veterinarians. With the promulgated regulations the South African public sees Council as serious about ensuring optimal quality service.

Are these regulations and guidelines really the best to ensure that all veterinarians regularly and actively engage in CPD? Regulations and guidelines are never cast in stone and since the South African Veterinary Council has only recently initiated this project, it is likely that these regulations and guidelines will be amended in time to suit the requirements of Council and the veterinary profession. Veterinarians are therefore more than welcome to submit proposals to the South African Veterinary Council.

Why is it necessary for veterinarians that render only limited services to also engage in CPD? There is hardly a branch or activity of veterinary science which has remained static over a period of time. Even the argument that "only routine vaccinations are performed" falls flat in view of recent developments in vaccine development, frequency of administration, potential side effects and related complaints lodged with the South African Veterinary Council.

How am I as a veterinarian going to accumulate the required CPD points? There are numerous opportunities to obtain CPD points. Courses and seminars are offered throughout the country on a regular basis. Reading veterinary publications is an easy way to gain CPD points. Attendance of one accredited course may well generate in excess of the stipulated minimum number of points required for a specified period of time. Start logging points immediately and you may well be surprised by what can be achieved.

Are there really ample opportunities to earn CPD points? Numerous activities are listed in the regulations but it should be borne in mind that it is impossible to list all possible CPD-opportunities. Any event that a veterinarian judged as having assisted him/her in the development of his/her professional ability should be presented to Council for consideration and approval.

I have been in private practice for 30 years and have never had a complaint lodged against me. I have also attended courses and congresses regularly. Should it really be necessary for me to obtain CPD points? Yes, absolutely!!! CPD never stops and all veterinarians who are in practice or are involved in prescribing veterinary treatment, certification of animals and consultancy should conform to the required number of CPD points.

I am enrolled for a post-graduate degree/diploma. Do I also have to obtain the required number of CPD points? No, any veterinarian enrolled for a formal educational programme at a tertiary institution accredited with the South African Council on Higher Education (CHE), which will result in a level 6 or higher qualification, is exempted from obtaining CPD points, while enrolled and active in such a programme. The qualification should however augment the chosen field of veterinary work of the applicant. Proof of enrolment is to be submitted to council annually.

I am lecturing to veterinary students. Do I also have to obtain the required number of CPD points? For the purpose of CPD “ practise ” is not only limited to clinical services but includes teaching as well as veterinary related regulatory and compliance functions, consultancy, health and welfare management. Any veterinarian, whether in a clinical-, lecturing-, consultancy-, pharmaceutical industry- or regulatory capacity must obtain CPD points in his/her field of expertise.

What will happen to CPD credits earned up to date? You will not lose the credits as you are entitled to carry them forward as credits for the first cycle, which commenced on 1 April 2006 . Credits earned between 1 January 2004 and 1 April 2006 may be carried forward.

When is the system of obtaining CPD and monitoring of CPD activities to be implemented? The regulations relating to continued professional development for the veterinary profession were published in the Government Gazette on 20 November 2005 and requirements of compliance with the system of CPD as a prerequisite for ongoing registration is effective as from 1 April 2006 .

I have been retired for four years and now wish to return to practice. Must I first get my CPD up to date before starting to practice or can I start my three- year cycle when I start to practice? The cycle will start when you start to practice, which will allow a period of three years to obtain the required CPD-points.

I have been working in a non-clinical field for the last couple of years and now wish to return to practice. Must I first get my CPD up to date before starting to practice or can I start my three- year cycle when I start to practice ? The cycle will start when you start to practice.

I have collected more than the required number of credits in my three- year cycle. Can I carry any of these over to the next three- year cycle ? No. Any credits accumulated during a three-year-cycle cannot be carried over to the next cycle.

Is attending courses and seminars not generally expensive and some of us might not have the means to afford it? Private companies including Government departments are in accordance with labour laws, supposed to ensure that they develop workplace skill plans and use skills levy to develop their employees. We therefore encourage professionals to ensure that their further development and CPD exercise is part of the plans in their respective companies or organizations. The benefits of acquiring information and new techniques for the practice/company/organisation will always be worth more than the cost for attending the courses and seminars.

I have been working as a SAVC registered veterinarian overseas. Are the CPD systems of those countries with mutual registration recognized by the SAVC? Proof of attendance of overseas CPD activities must be submitted as well as full details of the programme. The applicant should have the proceedings available for possible inspection and evaluation.

How do locally registered veterinarians that practice abroad go about being legal in terms of CPD points if they wish to do locums for varying periods of time in South Africa ? All practicing veterinarians must comply with CPD requirements. These veterinarians would have to submit evidence of attendance of appropriate CPD opportunities abroad within a three-year cycle as well as evidence of involvement in or envisaged involvement in local CPD activities.

Are maintenance of CPD points by a SAVC registered veterinarian that practices overseas to be deferred until the veterinarian returns to the country? Yes. The cycle will commence when the veterinarian starts to practice in South Africa . CPD activities attended abroad may be submitted for evaluation provided proof of attendance is submitted as well as full details of the programme. Proceedings of the meetings should be available for possible inspection and evaluation.

Many veterinarians involved in Production Animal Medicine attend farmer’s days and lectures allied to other fields. Will these activities carry less weight than structured events organized by veterinary bodies? No. If the activity/lecture augments the chosen field of work of the veterinarian, he/she needs to submit the programme for evaluation. The proceedings should be available for monitoring. Once approved, one point is allocated for each hour of formal lectures and/or practical demonstrations.

Do I need to be CPD compliant if I am not practising as a veterinarian but retain my registration to prescribe and administer medication for my own animals ?

No-persons who have retired from practice can still purchase scheduled medicines and treat their own animals without having to comply with CPD requirements. (Council decision 24 July 2007)



3. UNDERSTANDING THE REGULATIONS PERTAINING TO CONTINUED PROFESSIONAL DEVELOPMENT (CPD):

The regulations were published under the following headings:

1. Definitions

2. Requirements

3. Quantity of CPD

4. Accreditation and monitoring of CPD activities

5. System of point allocation: Structured activities

6. System of point allocation: Other activities

7. Level of participation

8. Recording of CPD

9. Deferment of compliance

10. Non-compliance

Regulation 1: Definitions

Important definitions include that of accredited service provider, professional veterinary services and veterinary professional.

"accredited service provider” means an organisation, company or individual that has obtained approval from Council for a course to be presented for continuing professional development purposes.

This implies that whoever wishes to present an accredited course has to obtain permission from Council to present the course as an accredited course. Even an organisation such as a University (and a course offered by it) has to be accredited. The Council usually grants accreditation following evaluation and approval of the course content by the CPD Accreditation Committee. Attendance of veterinarians of a Council accredited course simplifies the whole process of recognition of CPD activities by Council: the veterinarian simply refers to the accreditation number of the course and does not need to supply any further information.

If an event has not been accredited, attendees of such events will have to supply full information for assessment and accreditation e.g., nature of the event, contents, details of the presenter, and duration should they wish to log the activity as a structured activity.

"professional veterinary services" means performing an examination or surgical or dental procedure, ordering or performing tests or special investigations, diagnosing, administering or prescribing veterinary treatment or certifying the health status of an animal or group of animals and includes the giving of professional advice derived from the

knowledge, skills, resources, attitudes and competence attained from the completion of a veterinary qualification accepted by council for registration and the practise of a veterinary profession.

This implies for example that whenever a veterinarian prescribes, supplies or sells medication, he or she should comply with CPD requirements for ongoing registration.

"veterinary professional" means a person practising a veterinary profession as a veterinarian or veterinary specialist registered in terms of the Act.

Regulation 2: Requirements

The requirements state that veterinary professionals registered with Council on 1 April 2006 have to log and submit 60 CPD points per three-year cycle. The first cycle is from 1 April 2006 to 1 April 2009 . The three-year cycle for veterinary professionals that register after 1 April 2006 (e.g. 2 April 2006 ) starts on 1 April 2007 .

Regulation 3: Quantity of CPD

At least 20 (twenty) of the required 60 (sixty) points need to have been obtained from participating in/attending structured activities.

Regulation 5: System of point allocation: Structured activities

In general, one hour of attendance of a structured activity will earn 1 point. A number of structured activities are listed in the CPD guidelines.

Remember that if the South African Veterinary Council has accredited these activities, your log of CPD activities only needs to refer to the registration number and the points allocated for the accredited activity.

If the activity has not been accredited, full details of the activity have to be submitted when requested to do so OR when a member wishes to log the activity as a structured activity.

Regulation 8: Recording of CPD

Veterinarians must keep a logbook (record) of CPD activities and retain documented proof of their involvement in these activities. Such a logbook (records) should be available for inspection by the South African Council for a period of five years.

Regulation 10: Non-compliance

Council will seriously and in a very negative light view non-compliance with CPD requirements if there is a complaint lodged against the veterinary professional and the veterinary professional has to appear at an inquiry.

4. REGULATIONS RELATING TO CONTINUED PROFESSIONAL DEVELOPMENT OF VETERINARY PROFESSIONS

The Minister of Agriculture and Land Affairs, has after consideration and approval of a relevant recommendation by the South African Veterinary Council, made the following regulations under section 43 (g) of the Veterinary and Para-Veterinary Professions Act, 1982 (Act No.19 of 1982) as set out in the Schedule:
SCHEDULE

1. Definitions

Unless the context otherwise indicates, words and phrases in these regulations, shall have the meaning assigned thereto in the Act, and

" Act " means the Veterinary and Para-Veterinary Professions Act, 1982 (Act No. 19 of 1982);

“ accredited service provider ” means an organisation, company or individual that has obtained approval from council for a course to be presented for continuing professional development purposes;

“ assessment ” means the formal evaluation of a continued professional development activity by the provider with feedback to the participant;

" continued professional development (CPD) " means the continuing education and training of a veterinary professional prescribed in terms of these regulations;

“ monitoring ” means the evaluation of continued professional development activities, content and notes to ensure that the activities were completed and of an acceptable standard;

“ practise ” means the rendering of veterinary clinical services, veterinary related regulatory and compliance functions, teaching, consultancy, health and welfare management;

“ professional veterinary services ” means performing an examination or surgical or dental operation or procedure, ordering or performing tests or special investigations, diagnosing, administering or prescribing veterinary treatment or certifying the health status of an animal or group of animals and includes the giving of professional advice derived from the knowledge, skills, resources, attitudes and competence attained from the completion of a veterinary qualification accepted by council for registration and the practise of a veterinary profession; and

" veterinary professional " means a person practising a veterinary profession as a veterinarian or veterinary specialist registered in terms of the Act.

2. Requirements

2.1 All veterinary professionals registered with council on 1 April 2006 who practise or render professional veterinary services are required to comply with the system of CPD as a prerequisite to retain registration in terms of the Act.

2.2 Veterinary professionals who register after 1 April 2006 will enter the system of CPD on 1 April following the date of registration with council.

2.3 Veterinary professionals who are not rendering veterinary professional services and who do not practise are exempt from CPD requirements, provided that on commencement of practice or the rendering of veterinary professional services such veterinary professionals must ensure that their CPD points are current and compliant with these regulations.

2.4 Veterinary professionals who are enrolled for formal educational programmes at tertiary institutions registered with the Council for Higher Education leading to a level 6 or higher qualification registered on the National Qualifications Framework (in a chosen field of veterinary work shall not be required to accumulate any CPD points while enrolled and active in such a programme and will enter the system of CPD on 1 April following the date of completion of or deregistration from the said educational programme. Provided that proof of enrollment be submitted to council together with the annual summary referred to in regulation 8.2

3. Quantity of CPD

All veterinary professionals who enter the CPD system shall accumulate not less than sixty (60) points, of which twenty (20) points have to be structured activities, within every three-year cycle from commencement of the CPD system.

4. Accreditation and monitoring of CPD activities

4.1 The following structured CPD activities are to be accredited by council: -

a) CPD courses and conferences presented by universities, veterinary professional associations, regulatory bodies and accredited service providers, which will augment the chosen field of veterinary work; and

b) Written assessment tests on veterinary literature.

4.2 All CPD activities are subject to monitoring by council.

5. System of point allocation: Structured activities

5.1 One (1) point is allocated for each hour of formal lectures and/or practical demonstrations for the following structured activities:

a) CPD courses and conferences presented by universities, veterinary professional associations, regulatory bodies and accredited service providers, which will augment the chosen field of veterinary work; and

b) CPD courses and conferences including scientific lectures, seminars or educational programs presented in foreign countries or by other professional groups in South Africa which are not mainstream veterinary CPD activities and include medical, dental, public health and regulatory activities. Provided that the activity augments the chosen field of veterinary work and the programme and attendance certificate is submitted to council together with the annual summary referred to in regulation 8.2

5.2 One (1) point is allocated for each questionnaire passed of a written assessment test on veterinary literature.

5.3 One (1) point is allocated for the first hour of lectures and/or practicals presented for each course in veterinary, para-veterinary and/or closely related disciplines for undergraduates and two points allocated for the first hour of postgraduate lectures.

5.4 Two (2) points are allocated per day or part thereof for preparing, conducting and or monitoring examinations of tertiary institutions or recognised providers in veterinary, para-veterinary and/or closely related disciplines with a maximum of ten (10) points to be accumulated in any three year cycle.

5.5 Two (2) points are allocated for the review of scientific articles or books of a veterinary nature and/or of direct importance to veterinary science.

5.6 Two (2) points are allocated per day or part thereof for the preparation and presentation/defence of veterinary related policy/curriculum documents with a maximum of ten (10) points to be accumulated in any three-year cycle.

5.7 Two (2) points are allocated for the first presentation or paper for the lay press and lectures for the general public on veterinary or closely related matters per topic.

5.8 Two (2) points are allocated for every day or part thereof with a maximum of ten (10) points to be accumulated in any three year cycle for service as a tribunal member on a council inquiry body or any other veterinary related investigative/ regulatory body or as an expert witness in any court case.

5.9 Three (3) points are allocated for the first preparation and presentation of a non-refereed one-hour lecture or a scientific paper per topic.

5.10 Five (5) points are allocated to the first preparation and presentation of a refereed one-hour lecture or a scientific paper per topic.

5.11 Five (5) points are allocated for a promoter of a Masters degree on completion of a student’s Masters dissertation

5.12 Ten (10) points are allocated for a promoter of a PhD degree on completion of the student’s PhD thesis.

5.13 Council will determine the allocation of points for the following activities:

a) Formal educational programmes provided by tertiary institutions, registered with the Council for Higher Education leading to a level 6 or higher qualification registered on the National Qualifications Framework not related to veterinary work. Provided that proof of enrolment and further information as required be submitted to council together with the annual summary referred to in regulation 8.2. ; and

b) The educational and learning programmes including any correspondence course, comprising of audio/video tapes, compact discs or web based packages accessed via printed or electronic format.

6. System of point allocation: Other activities

 

.1 One (1) point is allocated to both the instructor and trainee for each week of in-practice training and instruction with a maximum of twenty (20) points to be accumulated in any three-year cycle. Provided that details of the in-practice training and instruction are recorded.

6.2 One (1) point is allocated for each day of supervision of an undergraduate veterinary or para-veterinary student registered with council. Provided that details of supervision are recorded.

6.3 One (1) point is allocated for every two hours of documented discussion between professional colleagues. Provided that an attendance register is retained of meetings.

6.4 One (1) point is allocated for every two hours of reading relevant literature with a maximum of fifteen points to be accumulated in any three-year cycle. Provided that the date, time spent and literature read is recorded.

6.5 One (1) point is allocated for every two hours of participation in any correspondence course,

audio/video tape, compact disc or web based package accessed via printed or electronic

medium with a maximum of fifteen (15) points to be accumulated in any three-year cycle. Provided

that full details are recorded.

6.6 One (1) point is allocated for each hour of formal lectures and/or practical demonstrations of any non-veterinary course attended to improve personal and/or managerial skills that will assist in providing better service in the veterinarian’s related field of work with a maximum of ten (10) points to be accumulated in any three year cycle. Provided that the programme is submitted to council together with the annual summary referred to in regulation 8.2.

7. Level of participation

All veterinary professionals who practice shall participate in CPD activities commensurate with the requirements to at least maintain contemporary expertise in the relevant veterinary profession and speciality of registration.

8. Recording of CPD

8.1 All veterinary professionals participating in the CPD system shall retain documented proof of participation and progress of structured activities and a record including the nature, scope and duration of unstructured activities.

8.2 A summary of all activities is to be submitted on an annual basis to the council on a form when payment of the annual maintenance fee is due.

8.3 All records required in terms of these regulations shall be retained for a period of five (5) years.

9. Deferment of compliance

Deferment of compliance with the requirements of continued professional development may only be granted to a veterinary professional by the council on application and submission of adequate reasons for such request and subject to such requirements as the council may determine

10. Non- compliance

In the event of a veterinary professional not complying with the conditions specified in these regulations within the prescribed period of time, the council may impose any one or more of the following conditions, namely-

a) grant the veterinary professional deferment for period determined by council;

b) require the veterinary professional to follow a remedial programme of continued education and training as specified by the council;

c) require the veterinary professional to write an examination as determined by the council; or

d) remove the veterinary professional's name from the relevant register.


5. GUIDELINES FOR CPD FOR VETERINARIANS AND VETERINARY SPECIALISTS

1. Preamble

1.1 It is generally accepted that persons belonging to a specific profession involved in the rendering of professional services, should render such services in a competent and professional manner.

1.2 It is similarly accepted that the consumer of professional services has a rightful expectation that such services will be the best possible contemporary service under the prevailing circumstances.

1.3 The principle of lifelong learning is a cardinal feature of professional degree programmes leading to registration with a professional council.

1.4 Lifelong learning is embodied in continued professional development (CPD) as an essential component of maintaining and enhancing professional skills and knowledge.

2. Policy

2.1 The objectives of the SAVC include amongst others, regulation of the practising of the veterinary profession and the registration of persons practising the profession; exercising effective control over the professional conduct of persons practising the veterinary profession; determining the standards of professional conduct of such persons; encouraging and promoting efficiency in and responsibility with regard to the practise of the veterinary profession; maintaining and enhancing the prestige, status and dignity of the veterinary profession.

2.2 The SAVC may make rules, amongst others, as to the course of conduct to be followed by persons practising the veterinary profession as well as for the minimum standards for facilities at or from which a veterinary profession is practised.

2.3 The Council may institute an inquiry into the conduct of a person who is registered or deemed to be registered in terms of the Act, or into an act or omission by a person practising the profession or into a contravention of the Act, the regulations or the rules.

2.4 It is Council policy to take cognisance of CPD activities of persons registered to practise the veterinary profession if an inquiry into the conduct of the person is instituted as well as in the case of persons seeking re-registration with the Council.

2.5 It is therefore implied that the Council, in view of its objectives, has a responsibility to ensure that registered persons will render professional, competent and contemporary services through the establishment of appropriate mechanisms to ensure participation in appropriate and acceptable continued professional development activities.

2.6 The following guidelines are applicable to veterinary professionals as from 1 April 2006 :

2.6.1 All members who were registered on 1 April 2006 with Council are obliged to comply with CPD requirements and their first three-year CPD points logging period will commence on 1 April 2006 and end on 31 March 2009 .

2.6.2 Members who registered after 1 April 2006 will commence their 3-year CPD term on 1 April the following year.

2.6.3 All members who logged CPD points / maintained a record of CPD points to date will receive credit for those points and be entitled to carry them forward as credits for the first cycle.

3. Definitions and level of participation

3.1 Acceptable continuing education activities are divided into two broad categories:

3.1.1 Structured activities

3.1.1.1 formal educational programmes leading to a specific qualification and accredited as such, and

3.1.1.2 accredited activities with clearly defined outcomes, which may be assessed.

3.1.2 Unstructured activities without specific outcomes which are not assessed.

3.2 Professional veterinary services include the following:

3.2.1 diagnosing and treating,

3.2.2 professional advice derived from the knowledge, skills, resources, attitudes and competence attained from the completion of the veterinary qualification recognised by Council for registration and the practising of the veterinary profession,

3.2.3 surgical interventions,

3.2.4 prescribing, and

3.2.5 certification.

3.3 Practice includes clinical services, regulatory and compliance functions, teaching, consultancy and health and welfare management.

3.4 Levels of participation

3.4.1 Practising veterinarians and veterinary specialists should participate in activities commensurate with the requirements to at least maintain contemporary expertise in the relevant category of registration.

3.4.2 Non-practising veterinarians, including retired veterinarians, will not be required to participate in CPD activities. However, CPD must be current and compliant with these guidelines at the commencement of activities as defined above in paragraphs 3.1 to 3.4.

4. Requirements and recording of CPD

4.1 Accreditation of CPD activities will be used to ensure uniformity and provide quality assurance as described in the specific operating procedure.

4.2 One basic point, equivalent to one hour of formal structured lectures, will serve as the guideline against which all other activities will be ranked.

4.3 It will be required to accumulate 60 such points in a 3-year cycle.

4.4 At least 20 points should be derived from structured activities with the balance coming from unstructured activities.

4.5 Documented proof of participation and progress in formal educational programmes as well as attendance and/or completion of structured activities are to be retained by registered individuals.

4.6 A log or record is similarly to be kept by the registered individual of all unstructured activities with details of the nature, scope and duration.

4.7 A summary of all activities is to be submitted on an annual basis on the specific form at the time of payment of maintenance fees. The form is available on the SAVC website at www.savc.co.za.

4.8 All records are to be kept by the veterinarian for 5 years in case retrospective monitoring is required

5. Structured activities

At least 20 points in a 3-year cycle in respect of activities comprising, but not limited to, the following:

5.1 Formal educational programmes

Formal educational programmes of tertiary institutions leading to a higher qualification in the chosen field of veterinary work. No further CPD activities will be necessary while the individual is registered and active in such a programme. The veterinarian needs to submit proof of enrolment/ registration for a formal educational programme with his/ her annual log form.

5.2 CPD courses

Accredited courses arranged by universities, professional associations and recognised private providers, which will augment the chosen field of veterinary work. One point is allocated for each hour of formal lectures and/or practical demonstrations.

5.3 Conferences

Accredited conferences arranged by universities, professional associations and recognised private providers, which will augment the chosen field of veterinary work. One point is allocated for each hour of formal lectures.

5.4 CPD courses and conferences provided by non-accredited service providers

Attendance of scientific lectures, seminars or educational programs in foreign countries or of other professional groups in South Africa which typically will not be mainstream veterinary CPD activities and may include medical-, dental-, public health- and regulatory activities. The activity must augment the chosen field of veterinary work. One point is allocated for each hour of formal lectures and/or practical demonstrations. The veterinarian needs to submit the programme with his annual form and have the proceedings available for monitoring.

5.5 Preparation and publication or presentation of scientific papers related to the field of work.

Five points are allocated to the preparation and presentation of a refereed one-hour lecture or a scientific paper. Credit can only be claimed once for the first presentation or paper on the same topic and is subject to monitoring. Three points are allocated to the preparation and presentation of a non-refereed one-hour lecture or a scientific paper. Credit can only be claimed once for the first presentation or paper on the same topic and is subject to monitoring.

5.6 Preparation and presentation of papers and lectures to the lay public.

Papers for the lay press and lectures for the general public on veterinary or closely related matters. Two points are allocated for the first presentation or paper on the same topic and is subject to monitoring.

5.7 Correspondence courses, audio/video tapes, CD or web based packages

If accredited, specific points will be allocated per course that is critically assessed.

5.8 Accredited written assessment tests on veterinary literature.

One point is allocated per passed questionnaire.

5.9 Preparation and presentation of lectures and practicals to undergraduate and postgraduate students.

Lectures and practicals in veterinary, para-veterinary and/or closely related disciplines. One point for undergraduate and two points for postgraduate lectures are allocated for the first hour of each course lectured and are subject to monitoring.

5.10 Preparation, conducting and/or monitoring of examinations.

Examinations of tertiary institutions and recognised providers in veterinary, para-veterinary and/or closely related disciplines. Two points are allocated for every day or part thereof with a maximum of 10 points in any three-year cycle and is subject to monitoring.

5.11 Masters and PhD promoters and co-promoters.

On completion of students Masters dissertation or PhD thesis, five and ten points respectively and is subject to monitoring.

5.12 Review of scientific articles or books.

Articles or books of a veterinary nature and/or of direct importance to veterinary science. Two points are allocated and is subject to monitoring.

5.13 Preparation and presentation/defence of work related policy/curriculum documents.

As for 5.11 above

Two points are allocated for every day or part thereof with a maximum of 10 points in any 3-year cycle and is subject to monitoring.

5.14 Inquiry bodies and expert witness.

Service on SAVC inquiry bodies or any other veterinary field related investigative/regulatory bodies (e.g. Medicine Control Council) or as an expert witness in any court case. Two points are allocated for every day or part thereof with a maximum of 10 points in any 3-year cycle and is subject to monitoring.

6. Unstructured activities

A maximum of 40 points in a 3-year cycle in respect of activities comprising, but not limited to, the following:

6.1 In-practice training and instruction

Restricted to 20 points in a 3-year cycle. Details to be recorded in personal logbook. Instructor and trainee (if subject to CPD requirements) will receive credits.

The most common forms of in-practice training are:

The type of training given to a new graduate, or a practising veterinarian changing direction in veterinary practice, in order to establish the individual's competency in the new field of work. The more experienced members of the profession will give such training for the first year after appointment. One point is allocated for each week of in-house training.

This training is considered essential to reinforce and enhance the basic training and to impart the additional skills peculiar to the candidate's chosen field of professional activity. Candidates in this category must be encouraged to participate fully at conferences and seminars wherever possible. Training should be supplemented where possible by other more formal forms of CPD related to the new field of work.

One point is allocated for every two hours of documented discussion between professional colleagues. Discussion groups or journal clubs must keep an attendance register of meetings for a minimum of 5 years. This form of discussion could include formal case presentations, medical or surgical rounds, journal article discussions or meetings to share knowledge gained at conferences, courses, seminars or workshops as well as time spent with veterinary specialists e.g. in a referral situation or time spent informally at an academic institution/hospital.

Undergraduate veterinary supervision - One point is allocated for each day of supervision of an undergraduate veterinary or para-veterinary student.

6.2 Reading of books and journals related to the individual's field of work

One point is allocated for every two hours of reading relevant literature with a maximum of fifteen points in any three-year cycle. The date, time spent and literature read to be noted in the personal logbook.

6.3 Correspondence courses, audio/video tapes, CD or web based packages

Programmes accessed via printed or electronic medium either used privately by individuals or in a discussion group. One point is allocated for every two hours of participation with a maximum of 15 points in any three-year cycle. Full details must be recorded in the personal logbook.

6.4 Non-veterinary related courses

Any course attended to improve personal and managerial skills that will assist in providing better service in the veterinarian’s related field of work is eligible for CPD points. Typical examples are courses in the following categories: computer skills, financial management, labour relations and labour law courses. The veterinarian needs to submit the programme with his annual form and have the proceedings available for monitoring. One point is allocated for each hour of formal lectures and/or practical demonstrations with a maximum of 10 points in any three- year cycle.

7. Ad hoc mechanisms for the assessment of CPD

In the case of a complaint being received by the Veterinary Council, which may be considered unprofessional conduct by a veterinarian or veterinary specialist, and which may call into question the professional competency of the veterinarian or veterinary specialist concerned, the onus will be on the veterinarian or veterinary specialist to provide the Council with documented evidence of compliance with the CPD requirements in his/her defence. The Council has the power to investigate the professional conduct and fitness to practise of registered veterinarians and specialists and impose sanctions where necessary.


6. CPD POINTS SUMMARY

Total requirement: 60 points in any three-year cycle.

1. Structured (minimum 20 points in any three-year cycle)

 

 

Type of activity

Points

Maximum per 3 year cycle

CPD courses/ conferences, seminars

1 point for first hour/part thereof thereafter 1 point per hour

None

First presentation/publication of refereed papers

5 points

None

First presentation/publication of non-refereed papers

3 points

None

First presentation/publication of papers for lay public

2 points

None

Correspondence courses, audio/video/CD/web

Specific to course

 

Written assessment tests

1 point per test

None

Lecture preparation/presentation undergraduate

1 point for 1st hour per course

None

Lecture preparation/presentation postgraduate

2 points for 1st hour per course

None

Masters promoter

5 points

None

PhD promoter

10 points

None

Examinations

2 points per day/ part thereof

10 points

Review of scientific articles/books

2 points per item

 

Policy/curriculum defence

2 points per day/ part thereof

10 points

Inquiry bodies/expert witness

2 points per day/ part thereof

10 points

Non veterinary related formal level NQF 6 + programmes

Specific to programme

 

2. Unstructured (40 points in any 3-year cycle)

Type of activity

Points

Maximum per 3 year cycle

In-practice training and instruction

1 point per week

20 points

Supervision of undergraduate veterinary/para-veterinary student

1 point per day

 

Collegial discussion

1 point per two hours

 

Reading

1 point per two hours

15 points

Non- assessed correspondence course, audio/ video tape, CD/ Web/ IT packages

1 point per two hours

15 points

Non veterinary related courses

1 point per first two hours/ part thereof thereafter 1 point per hour

10 points

3. 40 Unstructured points may be substituted with structured points.


7. Accreditation of CPD-activities

APPLICATION FOR APPROVAL OF ACCREDITATION OF STRUCTURED CONTINUING PROFESSIONAL DEVELOPMENT (CPD) ACTIVITIES

PREAMBLE:

Structured activities for CPD purposes should aim to maintain or enhance the knowledge, skills and professional competence of all those who participate in them. These activities should meet an educational and developmental need and provide an effective learning experience for the participants. The educational/developmental objectives of the proposed activity should preferably be clearly stated on the application form and programme. The proposed activity should be free of undesirable commercial influence and applicants should clearly indicate the time (hours) reserved for commercial/social activities. The proposed lecturers should be accepted experts in their respective fields as well as good communicators. A brief curriculum vitae of the proposed teacher(s), a copy of the programme as well as a copy of the proceedings should be submitted with the application form. The programme should provide for feedback by encouraging participants to submit their evaluation of the relevance, quality, and effectiveness of the activity in writing.

Administration:

1. Presenters of CPD courses should have a basic infrastructure in place to facilitate proper functioning and administration of records.

2. A designated person should be responsible for completion and submission of the relevant forms to the Accreditation Committee of the South African Veterinary Council

3. Likewise, a designated person, preferably the same person as above, should be responsible for handling of all correspondence with the South African Veterinary Council

4. A record should be kept of all submissions to the South African Veterinary Council as well as the outcome of these applications

5. All records should be kept for a minimum period of three years.

ON COMPLETION, ALL FORMS SHOULD BE SUBMITTED TO THE SOUTH AFRICAN VETERINARY COUNCIL

FORM A

FORM B

FORM C:

Ackowledgement of receipt of an application for a CPD activity by the South African Veterinary Council

The South African Veterinary Council hereby acknowledge receipt of your application for accreditation of a CPD activity.

Your activity has been allocated the following registration number, ……………., which should be quoted in all correspondence with the South African Veterinary Council. The registration number should also appear on the certificate issued to attendants/participants in the event.

Your activity is presently being reviewed by the accreditation committee and you will be informed of the outcome of the reviewing process in due course. Please note that final approval of the activity will only be granted on receipt of form B.

Outstanding items:

Programme

Proceedings

List of attendants

Yours sincerely

Signature…………..

Date:………………

FORM D

CONFIRMATION OF ACCREDITATION of a CPD activity by the South African Veterinary Council

The South African Veterinary Council hereby confirms accreditation of your CPD activity entitled ……………………… with registration number…………….. The number of hours for the entire event accredited for CPD is ………. which is equivalent to …………CPD points.

Yours sincerely

Signature…………..

Date:………………

PAYMENTS TO COUNCIL

Contact the administration at: Tel: 27 (0) 12 345 634727 (0) 12 345 6360 Fax: 27 (0) 12 345 6369

Members who previously paid by debit order please take note that this method of payment was dispensed with due to the large banking costs and the relatively small usage of the debit order system.

 

The fees for the financial year:   1 APRIL 2016- 31 MARCH 2017

MAINTENANCE FEES (To be paid on & after 1 April 2016, but payable before 30 June 2016)

Read morePayments to Council

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Links to African Council websites

Veterinary Statutory Bodies in Africa
http://www.rr-africa.oie.int/en/RC/en_vsbs.html

Veterinary Council of Namibia
http://www.van.org.na/section.php?secid=10

Veterinary Council of Zimbabwe (department of livestock and veterinary services)
http://www.dlvs.gov.zw/

Kenya Veterinary Board
http://kenyavetboard.org/

Veterinary Council of Tanzania
http://www.mifugouvuvi.go.tz/vertinary-council-of-tanzania/

Botswana Veterinary Association
http://www.bva.org.bw/bva_content.php?id=2